How Purchase Orders Work#

You write an order, you check it, you send it. Fillet follows the same steps — and keeps a record at each one.

Every purchase order moves forward through three stages:

Stage	What’s happening
Draft	You’re building the order. Everything can be changed. Nothing has been sent.
Pending	The order is locked for your review. You can look at it, but you can’t change it. Nothing has been sent yet.
Issued	The order has been sent to the vendor. It has a PO number and becomes a permanent part of your records.

An order always moves forward — Draft to Pending to Issued. It cannot go back.

Once an order is Issued, it also has a status:

Status	What it means
New	Just sent. Waiting for the vendor to respond.
Confirmed	You or the vendor have accepted the order.
Declined	You or the vendor have rejected the order.
Completed	You’ve closed it out. No further changes.